Part IV. OPTIONAL ACTIVITIES
The following activities are not convention requirements. They are conducted or not solely at the discretion of the Host Group. Your group may have additional ideas. However, before you go beyond the required activities described on the previous two pages, be sure that your human and financial resources will not be stressed by the additional work. Consult with the NBS First Vice-President regarding any optional activities you consider undertaking.
OPTIONAL registration and tours before Monday night. The convention officially begins on Monday, but registration and tours may be scheduled for the prior Saturday and Sunday for early arrivals.
OPTIONAL live entertainment for Early Arrival Reception and/or other events
OPTIONAL workshop(s) on Monday night instead of the Early Arrival Reception
OPTIONAL small group meetings for 30-60, such as Button Bytes or Mothers and Daughters or Junior members.
(Schedule these only if site space is available at no extra cost to the Host Group or to the NBS.)
OPTIONAL Wednesday evening program
- Theater seating for 125-150
- Podium with a light
- Screen, electrical cart, microphone, (one projector available from NBS), extension cord (per presenter’s needs)
- Ice water and glasses for speaker and audience
OPTIONAL Hospitality room (two hours on Thursday AND/OR Friday afternoon)
- Tables/chairs for serving approximately 125 people per hour, plus extra seating
- Refrigerator, sink, counter space
- Trash receptacles
- Consult with Host Coordinators of previous conventions for quantities and items to serve.
OPTIONAL Fundraiser at discretion of Host Group and hotel
- Thursday evening in conjunction with the dinner/reception
OPTIONAL Dinner/fundraiser/program (Friday evening)
- Space for 300-400
- Requirements determined by the Host Group
OPTIONAL Centerpieces for tables at Saturday breakfast
- Plan for distribution of centerpieces at conclusion of the breakfast.
OPTIONAL Tours of your area
- (1 ½ years) Plan tours.
- (9 months) Complete negotiations and contracts for tours and buses.
- (1 month) Re-confirm tours.
OPTIONAL Goodie bags for convention attendees
- Distribute at registration table.