PART III SITE REQUIREMENTS FOR ESSENTIAL ACTIVITIES
Essential activities of the NBS convention happen across a six-day period. Selection of a hotel is based on its ability to accommodate all of the following:
MONDAY | TUESDAY | WEDNESDAY | THURSDAY | FRIDAY | SATURDAY | |
Board of Directors meeting
(morning) • Conference seating for 25 • Ice water and glasses Classification Committee meeting (all day) • Conference seating for 20-30 • Ice water and glasses Judges’ and Clerks’ meeting (late afternoon) • Theater seating for 125-150 • Podium with a light • Microphone • Head table for six people • Ice water & glasses for speakers and audience Early Arrival Reception and program (evening) • Theater seating/reception area for 150-200 • Other requirements determined by Host Group
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Judges, Clerks, Runners
Lunch coupon (noon) • Location determined by the Host Group; number of attendees determined by NBS personnel |
Judges, Clerks, Runners
Lunch coupon (noon) • Location determined by the Host Group; number of attendees determined by NBS personnel
Workshops/ programs (afternoon) • Theater seating for 125-150 unless limited by presenter • Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs) • Ice water and glasses for speaker and audience Board of Directors meeting (afternoon) • Conference seating for 25 • Ice water and glasses Classification meeting (evening) • Theater seating for 125-150 • Podium with a light • Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs) • Ice water and glasses for speakers and audience |
Workshops/
programs (Thursday afternoon) • Theater seating for 125-150, unless limited by presenter • Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs) • Ice water and glasses for speaker and audience Reception or dinner (Thursday evening) • Space for 400 • Other requirements decided by the Host Group
*One projector is available from NBS for presenters to use at the National convention. |
Annual membership meeting
(morning) • Theater seating for 150-200 • Head table • Podium with a light • Microphone Workshops /programs (afternoon) • Theater seating for 125-150 unless limited by presenter • Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs) • Ice water and glasses for speaker and audience Board of Directors meeting (afternoon) • Conference seating for 25 • Ice water and glasses Judging review meeting (afternoon) • Theater seating for 125-150 • Podium with a light Microphone |
Breakfast (morning)
• Sit-down breakfast • Space is separate from exhibit space • Tables/chairs for serving approximately 300-400 • Presentation awards table, if needed • Podium with microphone • Head table, if requested State Presidents/Editors meeting (afternoon or at discretion of Host Group) • Conference seating for 25 • Ice water and glasses State Judging Chairs meeting (afternoon or at discretion of Host Group) • Conference-style seating for 25 people • Ice water and glasses Show Closure (5:00 PM) The show officially closes when showroom takedown is complete at 5:00 PM. |
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MONDAY THROUGH SATURDAY
Judging Area/Showroom • 15,000 – 18,000 square feet of exhibit space • Lighting bright enough to see buttons clearly • Electrical outlets approximately every 10 feet around the room’s perimeter • 60 back tables (six feet x 18 inches) for dealers • Central entry door • Entrances that can be secured from inside the room to prevent entry • Microphone • 160 six-foot tables with cloths and, if available, draping (substituting eight-foot tables for six-foot tables must be arranged with the Show Manager) • Access for crew to change judging set-up to showroom set-up on Wednesday evening/night • Ice water in or just outside the showroom during open hours Registration area located outside the showroom Ways and Means area located outside the showroom (if Host Group opts for Ways and Means) Storage area for NBS supplies that arrive prior to convention; storage during the convention close to registration area |
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