III SITE REQUIREMENTS FOR ESSENTIAL ACTIVITIES

PART III SITE REQUIREMENTS FOR ESSENTIAL ACTIVITIES

    Essential activities of the NBS convention happen across a six-day period.  Selection of a hotel is based on its ability to accommodate all of the following:

MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY
Board of Directors meeting

(morning)

•    Conference seating for 25

•    Ice water and glasses

Classification Committee meeting (all day)

•                   Conference seating for 20-30

•    Ice water and glasses

Judges’ and Clerks’ meeting

(late afternoon)

•                   Theater seating for 125-150

•    Podium with a light

•    Microphone

•    Head table for six people

•    Ice water & glasses for speakers and audience

Early Arrival Reception and program (evening)

•    Theater seating/reception area for 150-200

•    Other requirements determined by Host Group

 

Judges, Clerks, Runners

Lunch  coupon  (noon)

Location determined by the Host Group; number of attendees determined by NBS personnel

Judges, Clerks, Runners

Lunch  coupon  (noon)

Location determined by the Host Group; number of attendees determined by NBS personnel

 

Workshops/

programs

(afternoon)

•  Theater seating for 125-150 unless limited by presenter

•  Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs)

•  Ice water and glasses for speaker and audience

Board of Directors meeting

(afternoon)

•  Conference seating for 25

•  Ice water and glasses

Classification meeting

(evening)

•  Theater seating for 125-150

•  Podium with a light

•  Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs)

•  Ice water and glasses for speakers and audience

Workshops/

programs

(Thursday afternoon)

•  Theater seating for 125-150, unless limited by presenter

•  Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs)

•  Ice water and glasses for speaker and audience

Reception or dinner

(Thursday evening)

•  Space for 400

•  Other requirements decided by the Host Group

 

 

 

 

 

*One projector is available from NBS for presenters to use at the National convention.

Annual membership meeting

(morning)

•  Theater seating for 150-200

•  Head table

•  Podium with a light

•  Microphone

Workshops

/programs

(afternoon)

•  Theater seating for 125-150 unless limited by presenter

•  Screen, electrical cart, microphone, projector*, extension cord (per presenters’ needs)

•  Ice water and glasses for speaker and audience

Board of Directors meeting

(afternoon)

•  Conference seating for 25

•  Ice water and glasses

Judging review meeting

(afternoon)

•  Theater seating for 125-150

•  Podium with a light

Microphone

Breakfast (morning)

•  Sit-down breakfast

•  Space is separate from exhibit space

•  Tables/chairs for serving approximately 300-400

•  Presentation awards table, if needed

•  Podium with microphone

•  Head table, if requested

State Presidents/Editors meeting (afternoon or at discretion of Host Group)

Conference seating for 25

•  Ice water and glasses

State Judging Chairs meeting (afternoon or at discretion of Host Group)

•  Conference-style seating for 25 people

•  Ice water and glasses

Show Closure (5:00 PM)

The show officially closes when showroom takedown is complete at 5:00 PM.

MONDAY THROUGH SATURDAY

Judging Area/Showroom

•    15,000 – 18,000 square feet of exhibit space

•    Lighting bright enough to see buttons clearly

•    Electrical outlets approximately every 10 feet around the room’s perimeter

•    60 back tables (six feet x 18 inches) for dealers

•    Central entry door

•    Entrances that can be secured from inside the room to prevent entry

•    Microphone

•    160 six-foot tables with cloths and, if available, draping (substituting eight-foot tables for six-foot tables must be arranged with the Show Manager)

•    Access for crew to change judging set-up to showroom set-up on Wednesday evening/night

•    Ice water in or just outside the showroom during open hours

Registration area located outside the showroom

Ways and Means area located outside the showroom (if Host Group opts for Ways and Means)

Storage area for NBS supplies that arrive prior to convention; storage during the convention close to registration area